The ScanSync blog
Practical advice on event check-in: getting your attendee list right, scanning tickets fast, staffing the door, and learning from every event.
Planning · 6 min read
Corporate events have extra layers that other events don't: stakeholders, approvals, internal politics, and pressure to show a return. This guide covers the common event types, how to align them with business goals, and how to manage budget, guest lists, communication, and measurement.
Planning · 6 min read
A practical guide to building an event budget, from listing line items and separating fixed and variable costs to setting a contingency and tracking actual spend. It includes an example budget table and a simple method for paid events.
Planning · 7 min read
An event communication plan sets out who needs to hear what, and when, from the first save-the-date to the post-event survey. This guide covers your audiences, what each attendee message should include, a comms schedule template, the day-of team channel, and follow-up after the event.
Planning · 6 min read
This guide shows how to turn a vague event purpose into SMART goals and a short list of KPIs you can measure. It covers metrics by event type, setting baselines and targets, collecting data during and after the event, and calculating a basic return on investment.
Planning · 6 min read
A timeline-based event planning checklist covering every stage from early planning to wrap-up. Use it as-is for a mid-sized event, or trim and stretch the timeline to fit yours.
Planning · 7 min read
This guide walks through a simple event risk assessment, from spotting hazards to scoring them by likelihood and impact. It includes a risk register template, contingency plans for common problems, and advice on roles, escalation, and where to find official safety guidance.
Planning · 7 min read
A practical guide to choosing an event venue, covering capacity and layout, location, accessibility, entrances, AV and connectivity, catering rules, and contract costs. It ends with a site-visit checklist and a weighted scorecard so you can compare shortlisted venues objectively.
Planning · 7 min read
A practical, start-to-finish guide to planning any event, from setting a clear purpose and budget to running the day and following up. Each step links to a deeper guide so you can go further where you need to.
Planning · 7 min read
A run of show is the detailed, minute-by-minute script your team follows on event day. This guide explains how it differs from an agenda, which columns to include, how to build in buffers and check-in time, and how to keep everyone on the latest version.
Planning · 6 min read
Events without a plan tend to fail in predictable ways: overspending, long queues, missed suppliers, and stressed teams making rushed decisions. This article explains what a plan protects and gives small teams a lightweight framework they can use right away.
Planning · 6 min read
A conference registration desk runs smoothly when the boring details are handled in advance. This checklist walks through the weeks before, setup morning, the rush, and wrap-up, with an equipment list and a simple badge pickup plan.
Planning · 6 min read
You can't reduce event no-shows until you measure them properly. This article explains how to calculate a no-show rate from registered versus checked-in numbers, the common reasons people don't turn up, and practical fixes from reminders to careful overbooking.
Planning · 6 min read
A post-event attendance report turns check-in data into decisions for your next event. This guide covers what to include, from registered versus attended and the arrival curve to ticket type breakdowns and re-entries, and how to export and analyse the data.
Free for one event and 100 attendees. No card required.
