The ScanSync blog
Practical advice on event check-in: getting your attendee list right, scanning tickets fast, staffing the door, and learning from every event.
Guides · 7 min read
A step-by-step guide to event check-in, covering preparation, tools, door layout, what to do while guests arrive, and how to wrap up. It links to deeper guides on each stage so you can plan a calm, fast entrance for any size of event.
Guides · 6 min read
Not every feature in a check-in app matters on event day. This article lists the 10 that do, from fast scanning and offline mode to live dashboards and staff roles, and explains why each one helps.
Guides · 5 min read
Free event check-in software is often all a small event needs, as long as you understand its limits. This guide compares paper lists, spreadsheets and free check-in tools, explains which limits actually matter, and gives clear signs it's time to upgrade.
Guides · 5 min read
Gala and fundraiser check-in is as much about hospitality as accuracy. This guide shows how to structure your guest list with plus-ones, tables, paddle numbers, and dietary notes, and how to run a door that feels personal while staying fast.
Guides · 6 min read
Most ticketing platforms let you download your attendees as a CSV file, but the export often needs a little work before it's ready for check-in. This guide shows how to export the list, find the column that holds the ticket barcode, keep existing tickets working, and re-upload as late registrations come in.
Guides · 6 min read
A practical guide to preparing and importing an attendee spreadsheet. It covers which columns to include, why UTF-8 encoding matters, how to handle duplicates and ticket codes, how re-uploads work, and how to fix the most common import errors.
Guides · 6 min read
School and campus events mix students, families and visitors, often with volunteer staff and strict safeguarding rules. This guide covers check-in for graduations, orientation, open days and assemblies, including student ID barcodes, guest tickets, staff roles, contact detail privacy and accessibility.
Free for one event and 100 attendees. No card required.
